Data Protection Policy

This Policy sets out the obligations of Oneserve Ltd (company number 07387807) (“the Company”) regarding data protection and the rights of customers, employees and suppliers (“data subjects”) in respect of their personal data under the General Data Protection
Regulation (“GDPR”).

GDPR defines “personal data” as any information relating to an identified or identifiable natural person (a data subject); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

This Policy sets out the procedures that are to be followed when dealing with personal data. The procedures and principles set out herein must be followed at all times by the Company, its employees, agents, contractors, or other parties working on behalf of the Company.

This Policy aims to ensure compliance with GDPR. GDPR sets out the following principles with which any party handling personal data must comply. All personal data must be:

a) processed lawfully, fairly, and in a transparent manner in relation to the data

subject;

b) collected for specified, explicit, and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical

research purposes or statistical purposes shall not be considered to be

incompatible with the initial purposes;

c) adequate, relevant and limited to what is necessary in relation to the purposes

for which it is processed;

d) accurate and, where necessary, kept up to date; every reasonable step must be

taken to ensure that personal data that is inaccurate, having regard to the

purposes for which they are processed, is erased or rectified without delay;

e) kept in a form which permits identification of data subjects for no longer than

is necessary for the purposes for which the personal data is processed;

personal data may be stored for longer periods insofar as the personal data

will be processed solely for archiving purposes in the public interest, scientific

or historical research purposes or statistical purposes subject to

implementation of the appropriate technical and organisational measures

required by GDPR in order to safeguard the rights and freedoms of the data

subject;

f) processed in a manner that ensures appropriate security of the personal data,

including protection against unauthorised or unlawful processing and against

accidental loss, destruction or damage, using appropriate technical or

organisational measures.

Asset management software surfaces the data that lies behind your assets to create a comprehensive programme of maintenance and repairs. Whether you’re tracking your materials (parts and stock), workforce capabilities or maintenance schedule, asset management software allows you to make more informed decisions.